Assistant Property Manager

  • Job Reference: DM889778
  • Date Posted: 30 January 2024
  • Recruiter: Beach Baker
  • Location: Bristol
  • Salary: £30,000 to £35,000
  • Sector: Facilities Management, General Practice, Business Support
  • Job Type: Permanent
  • Work Hours: Full Time
  • Contact: Dinusha Mohottige

Job Description

Job Title: Assistant Property Manager

Job Type: Permanent

Location: Bristol

Salary: £30,000 + £35,000 depending on experience

Key requirements: Must hold experience working within the property management industry.

Do you thrive in the dynamic world of property management and looking to get into an inhouse property role? Our client is a leading investment and property management firm with over £2.6 billion worth of assets under management. They are looking for a new Assistant Property Manager that they can train and develop into a Property Manager with their own portfolio as the role progresses.

This is a fantastic opportunity for someone who is already working as a property management assistant and looking to take the next step in their career.

Why you'll love it:

  • You'll be part of a supportive and collaborative team.
  • You'll have the opportunity to develop your skills and knowledge through training and development opportunities. Assoc RICS training support considered.
  • You'll have access to a fantastic pension contribution of 8% by employer and 5% employee, plus the option to make additional contributions.
  • You'll be able to enjoy 27 days holiday + bank holidays.

Purpose

Providing support to the Property Managers and Asset Managers in providing a quality management service to Tenants and Landlords whilst working closely with other departments, external providers, neighbouring owners and contractors.

You will have a specific portfolio of properties that you will manage as well as undertaking further duties in support of the Property and Asset Managers.

Key Responsibilities

  • Assisting and supporting Asset Management and Property Management teams in the day-to-day management of the commercial and residential property portfolio.
  • Identify and take responsibility for asset management initiatives within own portfolio including letting void units, undertaking lease renewals and rent reviews.
  • Assisting with the drafting and preparation of service charge budget and reconciliations under the guidance of PM within best practice guidelines
  • Responding to tenant and Asset Manager queries in a timely and proper manner.
  • Dealing with ad-hoc, emergency and reactive repair projects ensuring works undertaken in a cost effective and timely manner.
  • Liaise with internal accounts, credit control and insurance departments as and when required.
  • Processing tenant management, repair and service charge queries.
  • Maintaining the key log to ensure that keys are always able to be located either in the log or with contractors / agents.
  • Process business rates and council tax invoices ensuring accounts are updated on reletting a property or properties falling vacant. Liaise and support Asset Managers on rating appeals.
  • Process utility invoices and ensure tenant movements are correctly reported to utility suppliers.
  • Log and manage insurance claims through to completion to include contractor and invoice management and excess recovery via the service charge.
  • Ensure management responsibilities and actions are efficiently monitored and progressed to completion liaising with Asset Management, Property Management and other internal departments as required.
  • Assisting Facilities Management, Insurance and Health & Safety teams in arranging surveys and inspections and dealing with all risk improvements, Health & Safety improvements other survey requirements with tenants, Property Management and Asset Managers as appropriate.
  • Undertake periodic inspections of the managed portfolio, logging inspections and reporting finding to the Asset Managers and property managers.
  • Assist Asset Mangers in preparing properties for marketing to including instructing works to "white box" retail units and undertake Landlord Works required to enable leases to complete.
  • Process supplier invoices through the purchase ledger system ensuring they are correctly allocated within the service charge or non-recoverable categories.
  • Delegate and manage work to office support team when required.
  • Identify training needs to line manager.

Person Specification

  • Willingness to learn and develop on the job skills and knowledge.
  • Clear communication skills.
  • Ability to prioritise workload.
  • Good organizational skills.

Qualifications / Training

  • RICS desirable
  • IOSH desirable
  • Ability to use industry software - Qube, Horizon

How to apply

If you wish to apply for this exciting opportunity, or would like more, please contact Dinusha Mohottige at dinusha@beachbaker.co.uk or 07425835573 in confidence.