Property Administrator

  • Job Reference: NR/886406
  • Date Posted: 1 June 2017
  • Recruiter: Beach Baker Property Recruitment
  • Location: City of London
  • Salary: £26,000 to £30,000
  • Bonus/Benefits: Benefits
  • Sector: Business Services
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Beach Baker is currently working with a leading commercial property consultancy to recruit a Property Administrator in its City based office. Working as part of a small team within a larger property management department, this person will assist with the management of investment properties for a range of institutional, private and corporate clients.

The main responsibilities of the role will include:

  • Providing high quality Property Management Administration to the team
  • Administration of property management data
  • Preparing digital and hard copy reports for client meetings and internal purposes
  • Liaising with tenants, dealing with queries and the arranging of tenant meetings and building inspections
  • Monitoring and overseeing the progress of tenant applications for Landlord's consent
  • Managing insurance schedules and liaising with tenants/insurance brokers on insurance matters
  • Attendance at team, client and department meetings, and production of meeting minutes
  • Organising and maintaining files e.g. Quality Assurance
  • Support to team on business development and setting up new property management clients
  • Assisting with due diligence for property purchases and disposals
  • Undertaking, monitoring and reporting on fee forecasting and billing for the team under the supervision of the client Director
  • Liaising with suppliers and dealing with invoice/payment queries
  • Liaising with the Client Finance team on the processes surrounding the production of annual service charge budgets, approving reconciliations and rent raising reports.
  • Liaising with the other Property Management teams including Facilities Managers and Helpdesk Administrators

In addition to a strong property administration background, the ideal candidate for this role should have excellent communication skills, a high level of attention to detail, and be competent in MS Excel, Outlook & PowerPoint. Previous use of Tramps or Horizon property management systems is desirable.