Facilities Administrator - Part Time (24hrs)

  • Job Reference: 886717
  • Date Posted: 18 October 2017
  • Recruiter: Beach Baker Property Recruitment
  • Location: London
  • Salary: £14,000
  • Bonus/Benefits: Benefits
  • Sector: Business Services
  • Job Type: Permanent
  • Work Hours: Part Time

Job Description

Beach Baker is currently recruiting for a part time Facilities Assistant to support a site-based FM team at a luxury residential development in central London close to Tower Bridge.

The role is employed by a leading property consultancy and offered on a 24 hours a week contract. This could be worked as either 3 full 9am-5pm days or 5 short days, there will be flexibility to suit the successful candidate's needs.

Duties of the role will include:

  • Assisting the Estate Director with organising and hosting events, working with onsite retailers and occupiers.
  • Assist with marketing and communication activity including social media and newsletters.
  • Collecting and sorting incoming mail and arrange for the collection of outgoing mail twice daily.
  • Typing and distribution of letters and general correspondence as requested.
  • Answering incoming telephone calls, taking comprehensive messages, dealing with general enquiries from residents or others, transferring calls as appropriate.
  • Purchasing and control of office supplies (ie stationery, H&S signs, tea and coffee, etc.)
  • Maintaining invoice records for reconciling to service charge reports and liaising with head office accounts
  • Raising Purchase Orders and sending relevant instructions to contractors regarding the procedure for invoicing.
  • Administering the Permit to Work process on a daily basis, ensuring all permits are recorded, processed and distributed correctly.

The ideal candidate for this role will have prior administrative experience within a facilities or property management team, with IT skills in MS Word & Excel, and strong communication skills. They will be working as part of a small on site team, so should have the ability to work independently and using self-initiative.