Facilities Administrator

  • Job Reference: NR/886675
  • Date Posted: 18 January 2018
  • Recruiter: Beach Baker Property Recruitment
  • Location: London
  • Salary: £25,000
  • Bonus/Benefits: Benefits
  • Sector: Facilities Management
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Beach Baker is currently recruiting for a Facilities Administrator to support a site-based facilities management team across two central London buildings, spending 3 days a week in the West End and 2 days in the City.

The Facilities Assistant will contribute to the efficient and smooth running of the buildings, with duties including:

  • Collecting and sorting incoming mail and arrange for the collection of outgoing mail
  • Typing and distribution of memos, letters and general correspondence
  • Maintaining personnel records for Building Management staff
  • Taking and distribution of tenant and contractor meeting minutes
  • Maintaining invoice records for reconciling to service charge reports and liaising with head office accounts team.
  • Raising Purchase Orders and Local Works Orders, and sending relevant instructions to contractors regarding the procedure for invoicing.
  • Making sure all financial correspondence is filed correctly
  • Administering the Permit to Work process, ensuring all permits are recorded, processed and distributed correctly
  • Raise any site issues or defects, ensuring they are logged through the Helpdesk

The ideal candidate for this role will have prior administrative experience within a facilities or property management team, with IT skills in MS Word & Excel, and strong communication skills. They will be working as part of a small on-site team, so should have the ability to work independently and using self-initiative.